Reception & Librarian

Fashion & Design Training Centre

Role: Reception & Librarian
Hierarchically reporting to: COO India Sub Continent
Location: Mumbai

Job summary

The job consists in organizing and warranting a high standard management of Reception & Librarian in the Training Centre.
The Reception will manage and sort incoming phone calls, welcome guests and perform daily administration tasks.

Key purpose of the role

  • Ensure the opening and closing of the Training Centre, maintaining security by following procedures; monitoring logbook regularly monitor the coming in and coming out of the Training Centre
  • Welcome visitors, providing them with necessary information and/or orientation
  • Manage students, teachers and visitors’ attendance
  • Manage switchboard with incoming phone calls, take notes and forward messages to the relevant offices
  • Provide general support for: shipments, typing documents, internal translations
  • Manage storeroom; organize stationery orders and liaise with suppliers to meet business requests
  • Students support (if needed, give them general information and support)
  • Manage mail and shipment process for national and international couriers
  • Organize national and international business trips for staff (flights, hotets, taxis etc…) and diary management for Directors and Managers when required
  • To set up rooms for meetings and events
  • Cover the library when required (opening and closing of the Library, managing software, land books to students and support students enquiries)

Education and Skills

  • Bachelors Degree (preferred)
  • Excellent knowledge of English
  • Good knowledge of the office packet.
  • Team work skills
  • Interests for education, fashion and design

Applicants are invited to send directly their CV with subject REF 95: Receptionist & Librarian to the following e-mail address workwithus.mumbai@istitutomarangoni.com

Applications are open to candidates of all genders (L. 903/77), please include authorization for use of personal data according to the current Privacy directives (art. 13, D.Lgs. 196/03).


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